Privacy Policy

1 Introduction

Welcome to HadirquGO, a digital attendance platform developed and operated by Alphabet Incubator ("we", "us", or "our"). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you access or use our platform, including the web application, QR scanning features, gamification system, and all related services.

By creating an account or using HadirquGO, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Policy. If you do not agree with any part of this policy, please discontinue use of the platform immediately.

2 Information We Collect

2.1 Information You Provide

When you register or log in through Google OAuth, we receive and store the following:

• Full name and profile picture from your Google account
• Email address associated with your Google account
• Any additional profile information you voluntarily provide (e.g., student ID, phone number)

2.2 Automatically Collected Information

When you interact with HadirquGO, we automatically collect:

• Attendance records including timestamps and check-in/check-out data
• QR code scan metadata (scan time, token validation status)
• Device information (browser type, operating system, screen resolution)
• IP address and approximate geographic location
• Usage patterns such as pages visited, features used, and session duration

2.3 Gamification Data

As part of our gamification system, we collect and process:

• Points earned, levels achieved, and badges unlocked
• Leaderboard rankings and historical performance data
• Challenge participation and completion records
• Reward redemption history

2.4 Team & Organizational Data

If you are part of a team or organization, we also process:

• Team membership and role assignments (Student, Lecturer, Owner)
• Attendance records within your team context
• Team-level statistics and aggregated performance metrics

3 How We Use Your Data

We use the information we collect for the following purposes:

• To authenticate your identity and manage your account securely
• To record, verify, and display your attendance history
• To calculate and display gamification metrics (points, levels, leaderboards)
• To provide administrators with attendance reports and analytics dashboards
• To send system notifications related to your attendance or account activity
• To improve, maintain, and optimize the platform's performance and user experience
• To detect and prevent fraudulent activity, including unauthorized QR scans
• To comply with applicable legal obligations

4 Data Storage & Retention

Your data is stored on secure servers. We retain your personal information for as long as your account remains active or as needed to provide you with our services.

• Account data is retained until you request account deletion
• Attendance records are retained for the duration required by your organization's policies, typically up to 3 years
• Gamification data (points, levels) is retained as long as your account is active
• System logs and analytics data are retained for up to 12 months for security and performance monitoring

Upon account deletion, your personal data will be permanently removed within 30 days. Aggregated, anonymized data may be retained for statistical purposes.

5 Data Security

We implement industry-standard security measures to protect your data:

• All data transmission is encrypted using HTTPS/TLS protocols
• Dynamic QR codes with time-sensitive tokens prevent replay attacks and unauthorized scans
• Passwords and sensitive credentials are hashed using secure algorithms
• Access to personal data is restricted to authorized personnel only
• Regular security audits and vulnerability assessments are conducted

6 Third-Party Services

HadirquGO integrates with the following third-party services:

• Google OAuth — for secure authentication and login
• Cloud hosting providers — for reliable data storage and server infrastructure
• Analytics tools — for understanding platform usage patterns (anonymized data only)

Each third-party service operates under its own privacy policy. We encourage you to review their respective policies. We only share the minimum data necessary for these services to function.

7 Cookies & Tracking

HadirquGO uses cookies and similar technologies for the following purposes:

• Session cookies — to maintain your login state and ensure a seamless experience
• Security cookies — to support authentication and prevent cross-site request forgery (CSRF)
• Preference cookies — to remember your settings and display preferences

We do not use third-party advertising or tracking cookies. You can manage cookie preferences through your browser settings, though disabling essential cookies may affect platform functionality.

8 Your Rights

As a user of HadirquGO, you have the following rights regarding your personal data:

• Access — view and download your attendance history and personal data at any time
• Correction — request corrections to inaccurate or incomplete personal information
• Deletion — request permanent deletion of your account and associated data
• Portability — request a copy of your data in a structured, machine-readable format
• Objection — object to certain processing activities where applicable
• Withdrawal — withdraw consent for optional data processing at any time

To exercise any of these rights, please contact us using the information provided below. We will respond to your request within 30 business days.

9 Children's Privacy

HadirquGO is designed for use by students, employees, and professionals within organizational settings. If you are under the age of 13, you must have parental or guardian consent before using this platform. We do not knowingly collect personal information from children under 13 without appropriate consent.

If we become aware that we have collected data from a child under 13 without proper consent, we will take steps to delete that information promptly.

10 Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

• Update the "Last updated" date at the top of this page
• Notify active users via email or in-app notification for significant changes

We encourage you to review this policy periodically. Your continued use of HadirquGO after any changes constitutes acceptance of the updated policy.

11 Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out to us: